New: Integrated HR Module
5
minute
06/01/2026
Zoltán Kéri
Farewell to Excel spreadsheets and paper-based leave requests
Developed with the specific needs of law firms in mind, our HR module integrates seamlessly into the Flowyer practice management system. No need to purchase separate software, no need to export-import data – everything is in one place, securely.
What can the HR module do?
1. Digital management of leave requests
Forget paper-based requests and email ping-pong! Your colleagues can submit their leave requests in the system with just a few clicks:
- Annual leave – management of statutory and additional leaves
- Sick leave – with the option to attach sick leave documents
- Unpaid leave – recorded separately
Requests are automatically sent to the authorized approver, who can accept or reject them with a single click – even with a justification.
2. Transparent leave balance
Every employee can see their own leave balance in real-time:
- Annual entitlement (basic leave + additional leave)
- Days used
- Days remaining
- Leave carried over from the previous year
The office manager or HR responsible can instantly review the leave balance of all colleagues.
3. Office calendar – who is on leave?
The built-in calendar view immediately shows who is on leave on which days. This is particularly important in law firms, where:
- Court dates need to be coordinated
- Deadlines must be met
- Client meetings need to be organized
- Substitutions must be arranged
The calendar can also be exported in iCal format, allowing synchronization with Google or Outlook calendars.
4. Automatic substitution management
When submitting a leave request, the employee can designate a substitute. This ensures clarity on who will take over tasks during their absence – crucial for continuous case management in legal work.
5. Probation and contract expiration monitoring
The HR module automatically monitors and alerts:
- End of probation period – to make timely decisions on finalization
- Expiration of fixed-term contracts – to ensure time for renewal arrangements
Notifications are sent via email, so nothing is overlooked.
6. Employee document storage
Important documents can be uploaded for each employee:
- Employment contract
- Contract amendments
- Personal documents
- Tax documents
Securely stored, accessible anytime, in one place.
7. Detailed reports
Reports can be generated monthly:
- Who took how many days of leave?
- How much sick leave was taken in the office?
- How is leave distributed throughout the year?
Reports can be exported in CSV, XLSX, and PDF formats for further analysis.
How does it work in practice?
The journey of a leave request
- Colleague submits the request – selects dates, type of leave, designates a substitute (optional)
- Automatic check – the system alerts if there is an overlap with another leave, deadline task, or court date
- Notification to approver – email notification is sent to the decision-maker
- Approval or rejection – with a single click, optional comment
- Notification to requester – the colleague is informed of the decision via email
- Automatic accounting – the leave balance is updated immediately
From the office manager's perspective
- Visible on one screen who is on leave when
- Immediately visible if too many are away at once
- No manual calculations of remaining leave at the end of the year
- Probation and contract expirations are not missed
From the employee's perspective
- Sees their leave balance in their account
- Easily submits requests
- Receives notification of the decision
- No need for emails or filling out papers
Why is this important for law firms?
The nature of legal work is such that:
- Deadlines are strict – a leave should not jeopardize filing deadlines
- Client relationships are personal – it must be clear who substitutes whom
- Small teams, big responsibility – in a 5-10 person office, the absence of one or two people is noticeable
- Confidential data – employee data requires appropriate protection
The Flowyer HR module is designed with these characteristics in mind and integrates seamlessly into the daily operations of a law firm.
Integration with the practice management system
The HR module is not a standalone software but an integral part of Flowyer. This means:
- No double data entry – employee data is already in the system
- Unified permission management – who can see what is uniformly configurable
- Monitoring court dates – the system performs two-way checks: alerts if a leave request falls on a court date, and vice versa, if a court date is scheduled on a day when the colleague is on leave
- Monitoring task deadlines – the system also performs two-way checks here: alerts if leave conflicts with a task deadline, and vice versa, if a task is scheduled on a day when the responsible person is on leave
- Single login – no need to remember separate passwords
Get started today!
The HR module is available in all Flowyer subscriptions. If your office is not yet using this feature, activation is just a few steps away:
- Log into the Flowyer system
- Navigate to the HR module
- Add your colleagues
- Set up leave balances
