New File Version Management in Cases
2
minute
10/10/2025
Sándor Turucz
Managing documents in cases is now much more secure and transparent. We have switched to version control, meaning the history of every file is traceable: who uploaded it, when it was modified, and previous versions can be reviewed at any time.
Below, we briefly present what this means in everyday work, without technical details.
What has changed?
1) One document, multiple versions – You always see the latest
Previously, if someone re-uploaded a file with the same name, the system renamed it (e.g., Contract (1).docx). From now on, the document name remains unchanged, but in the background, a new version is created (v1, v2, v3…).
The file list always displays the current, most recent version.
2) Right-sliding “Versions” panel
A small badge appears next to file names (e.g., v3). Clicking this opens the version history panel:
you see the version numbers (v1, v2, v3…),
who uploaded it and when,
the file size,
each version is individually downloadable.
3) Secure deletion
Individual versions can be deleted, but the trace remains: who deleted it, when it happened – important for audit purposes.
Version numbers do not revert, the history remains consistent and traceable.
4) Renaming without collision
When renaming a file, the system indicates if such a name already exists in the same folder. Identical file names are not allowed – thus avoiding overwriting.
What does the office gain?
Security and accountability: it can be reviewed at any time who uploaded which version, when the modification occurred, and what was deleted.
Orderliness: no more Contract (1), Contract (2). One document – multiple versions.
Traceability: if any change is disputed, the history shows the full picture.
Simplicity: the interface hasn't changed radically; the new feature is accessible in the familiar list with a single click.
How does it work in practice?
Uploading
– If there is no document with this name in the folder, v1 is created.
– If there is, the next version is automatically created (v2, v3…).
Opening and downloading
– The latest version appears in the file list.
– If you need a previous version, you can select and download it by clicking the version badge.
Renaming
– The document can be renamed. The system warns in case of a collision.
Deletion
– Individual versions can be deleted. The system then displays: “Deleted by: …, on: …” – the version remains visible but grayed out, without download option.
– Complete document deletion (with all versions): can be done when deleting the folder or through a targeted operation.
Who will find it most useful?
Out-of-court negotiations: drafts sent to the client in multiple rounds can all be traced back.
Contract signings: the history of modifications and approvals is transparent and can be verified later.
Office management: more organized files, fewer errors, easier verification and handover.
Frequently Asked Questions
What happens if I rename the document?
– The name updates in the list, the previous versions still belong to the same document.
Can I revert to an older version?
– Older versions can be downloaded. To make it “current” again, simply re-upload that file – the system creates a new version from it.
If I delete a version, is it really deleted?
– Yes, the file is physically deleted, but the system remembers when and who deleted it (audit).
Does the badge number count deleted versions?
– Yes. This way, it is always visible how many changes the document has undergone – even if some versions were later deleted.
Summary
The new version management specifically supports legal workflows: safer, more transparent, and less stressful document management. Daily work remains almost unchanged, yet all important information is just a click away – and most importantly: the system remembers everything you might need later.
