New: AI-Based Anonymization, ChatGPT Integration, and OCR Functionality
8
minute
11/02/2026
Sándor Turucz
One of the greatest challenges in managing legal documents remains the protection of personal data and anonymization.
This is especially true when a document is intended for further processing, translation, or analysis – whether for internal or external parties.
Manual Redaction:
- time-consuming
- prone to errors
- difficult to verify
- and not scalable for larger document volumes
Flowyer's new AI-based anonymization solution addresses this issue, specifically designed for legal workflows, closely integrating ChatGPT-based text processing and OCR recognition.
How Does the Process Start?
The workflow begins with uploading a document.
After dragging in a Word-format document and clicking the anonymization button, the system automatically identifies personal data and other confidential information, such as:
- client names
- opposing parties' data
- addresses
- personal identification data
- tax identification numbers
- company registration numbers
- other identifiers
After recognition, these are replaced with unified entity markers.
Verifiability with One Click
Verification is always a critical point in anonymization.
The system allows the original data to be temporarily replaced back into the entities by clicking the eye icon.
This Assists:
- professional control
- quick validation
- error detection
before the document undergoes further processing.
Multiple Exports – For Different Purposes
During saving and exporting, three different output formats are available:
1️⃣ Entity-Marked Version
Ideal for:
- internal administrative use
- retrieval
- AI processing preparation
2️⃣ Fully Redacted Version
Safely Transmittable to:
- experts
- translators
- educational purposes
- external partners
3️⃣ Dot-Line Template Version
Particularly Suitable for:
- document templating
- creating samples
- educational materials
All three versions can be exported as Word documents, preserving the original formatting.
Built-in ChatGPT Integration – On an Anonymized Basis
Subsequently, ChatGPT-based processing can be run directly on the anonymized document.
Natural language instructions can request, for example:
- translation
- summary
- legal analysis
- editing suggestion
- stylistic revision
The Key to Operation:
ChatGPT receives only anonymized text.
After the response is prepared, the system replaces the original data back, resulting in:
- fully functional
- legally interpretable
- immediately usable
Own OpenAI Key – Full Control
Processing is always conducted with the firm's own OpenAI API key.
This Means:
- no shared key usage
- no central prompt storage
- AI usage is auditable
- data management is transparent
This is particularly important from a data protection and compliance perspective.
Shortcuts for Everyday Work
Frequently repeated instructions in legal practice can be pre-recorded.
For Example:
- “Translate to English”
- “Create a brief summary”
- “Highlight the risks”
These operations can be executed with a single click.
Pre-Trained, Non-Self-Learning Model
The anonymization engine operates in recognition mode, based on a pre-trained model, and does not automatically learn from uploaded documents.
If a term is not recognized:
- it can be highlighted
- feedback can be sent
The feedback is placed on a closed waiting list, processed by our AI experts.
During Development:
- only anonymized or generalized samples are used
- original documents are not stored
- data protection is ensured at every step
OCR: Processing Scanned Documents
The system can extract text from image-based documents, such as:
- court orders
- official documents
- older paper-based documents
The extracted text can be similarly:
- anonymized
- processed with AI
- exported
A Single, Unified Workflow
Anonymization, ChatGPT integration, and OCR are not separate modules but are accessible through a single, unified interface.
This Means:
- no file movement
- no external tool usage
- no manual copying
The entire process remains within one system.
Summary
Legal document management reaches a new level.
The new AI-based anonymization solution:
- accelerates document processing
- reduces manual work
- enhances data security
- enables AI usage on an anonymized basis
With the addition of OCR and ChatGPT integration, a complex workflow is created that previously required multiple separate tools.
